What are the requirements for donating sick time?

For a donation of sick time to be approved, the following conditions must be met:

1. An employee may donate any number of sick time day as long as they maintain at least twenty (20) days of accrued sick time in his or her personal account. 
   • Not to exceed a total lifetime donation of 60 days or 480 hours
   • The “twenty days” equates 160 hours for full-time employees and 80 hours for part-time (based on .50 FTE) employees.  This calculation may be prorated based on the part-time employee’s FTE
2. Sick time may not be donated to employees in employment categories that do not accrue sick time.
   •  For example, Irregular, Temporary, Fellows, or etc. 
3. The department/unit of the employee donating the sick time must agree to have the sick time transferred to the recipient’s department/unit.
4. The donation of sick time days is irrevocable (non-returnable) as of the date the donation form is fully executed (approved by HR), whether the donated sick time days are used or not.
5. Retiring UAB employees from the Teachers’ Retirement System may donate a maximum of 480 hours (60 days) to an individual or to the UAB Sick Time Donation Pool.  
   • The donation is subject to internal review by the HR Benefits Office and the Teachers' Retirement System. 
   • Donation considerations must be made in conjunction with their Retirement Application for retirement to ensure accuracy in sick time certification to TRS.

Please refer to the Sick Time Donation Policy to see what the eligibility requirements are if you have any questions.