The steps below describe the process that should be used in CTA to indicate to Human Resources/Payroll that an employee’s final accrual balances are correct prior to pay out at time of termination or transfer to a non-accruing position at UAB.
IMPORTANT! Before completing the steps below, confirm that all time off requests prior to the termination date have been approved and that any future approved time off requests (after termination/transfer date) have been canceled. All approved time off requests (passed, current, and future) effect the accrual balance that is available for vacation pay out or transfer to the sick pool at termination or transfer.
TABLE OF CONTENTS
Employee Approval
- From the Campus Time & Attendance homepage, open My Information and select My Timecard.
- Open the Accruals drawer at the bottom of the page.
- Confirm that the Available Balances are correct. Available Balances include deductions for future approved requests. Cancel any approved requests that will not be taken to return the hours to the accrual balance. Previously approved requests require supervisor approval to cancel, and the hours will remain on the schedule until the Cancel Submitted request is approved. If the balances are not correct, please contact your supervisor to approve/resolve.
- If balances are correct, click Approve at the top of the page.
Manager Approval
- Managers can approve an employee's accrual balances from the employee timecard (see Employee Approval) or from ANY dataview (below).
- Open the Dataview Library and select a dataview.
- Select the employee and use the Approval button to approve the timecard to indicate that the balances are final.
- Once the balances have been approved, HR Records and Payroll will process the vacation accrual pay out due to the employee at the time of termination.