Purpose: Use this guide to submit time‑off requests in Campus Time & Attendance (CTA).
Who this is for: Employees who enter their own time‑off in CTA via the MyUAB portal.
Before you start
- Access CTA: From your MyUAB portal, open the Campus Time & Attendance app.
- Check your balances (recommended) - Know your dates: Have the exact dates you plan to be off.
- Go to My Accruals.
- Balances as of today display by default. Use the date selector to view balances as of another date.
- The initial view is Sick. Use the left/right arrows to switch to Personal Holiday or Vacation.
- Planned Taking shows time that has been approved but not yet deducted.
- Reminder: CTA deducts time on the actual day taken, day by day.
Tip: If you’re planning time off those crosses months, submit separate requests for each month. This makes edits/cancellations easier and prevents unintended changes to other months.
Submit a time-off request
- Open the request screen: From My Accruals, select Time‑Off Request (link at the bottom of the tile).
- Choose a Request Type: In the Request Type dropdown, pick Sick, Personal Holiday, or Vacation.
- Select your dates:
- Click the calendar icon to open the date picker (recommended to avoid mistakes).
- At the top of the calendar, confirm the requestable date range.
- Use the arrows near 'Today' to navigate to your desired month.
- Click each workday you’ll be off.
- Do not include UAB-paid holidays.
- Do not include weekends unless you are normally scheduled to work them.
- Click Done and review dates displayed and choose “Next”.
- Review & Refine the details:
- Start Time (per day): Enter your typical start time or, for partial‑day absences, the time you’ll begin your out‑of‑office period.
- Duration (per day): Enter the number of hours to deduct for each date. Do not enter the cumulative hours. CTA will calculate the total.
- Confirm the Leave Type and dates are correct.
- The page shows the available hours for the selected leave type.
- Add a comment (optional): Keep comments generic—do not include sensitive or personal information.
- Submit: Click Submit. You’ll see confirmation that your request was sent.
Best practices
- One month per request: If a request spans multiple months, submit separate requests by month. Editing/canceling a multi‑month request may impact all dates in that combined request.
- Double‑check balances: Use My Accruals to ensure you have enough hours before submitting.
- Partial days: Enter the actual start time you’ll be out and the exact duration.
Troubleshooting & tips
- Can’t pick a date? You may be outside the allowed request window or attempting to include a non‑workday/holiday.
- Balances look off? Remember that Planned Taking (approved but not yet deducted) reduces what’s available. Also verify the as‑of date you’re viewing.
- Need to change/cancel? Edit/cancel the specific request. If you combined multiple months in one request, canceling may affect all those dates.